Job Description

Provides senior level technical, analytical, and administrative support in multiple functional areas of accounting: accounts payable, accounts receivable, payroll, fixed assets, annual audit, investments, debt obligation, year-end closing, and the general ledger. Performs accounting, coordinating and monitoring duties related to the City-wide grant program.  Work is performed under direction with considerable latitude in the use of initiative and independent judgment. Position seeks technical guidance only on unusual or complex problems or issues. 

EXAMPLES OF ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

  • Performs senior level accounting activities in multiple functional areas: accounts payable, accounts receivable, payroll, fixed assets, annual audit, debt obligation, investments, year-end closing, and the general ledger in accordance with City policies and procedures and regulatory standards governing the work
  • Reviews and analyzes various records, files, reports and documentation in preparation for accounting tasks (i.e. cash receipts, journal entries, general ledger, tax returns, audit schedules, fixed assets, revenues, general/utility billings, payroll, benefits, etc.)
  • Performs reconciliation tasks (i.e., general ledger, subsidiary accounts, bank statements, balance sheets, capital assets, procurement cards, credit cards, merchant accounts, worker’s compensation, etc.)
  • Prepares the statistical tables for the Comprehensive Annual Financial Report (CAFR); works directly with the auditors regarding payroll audit schedules
  • Prepares and completes various forms, records and reports (i.e., cash analyses, debt schedules, audit schedules, year-end closing, sales/fuel tax returns, annual budget, wire transfers, and required regulatory reports)
  • Creates W2’s at year end and uploads Social Security files to appropriate computer software system
  • Approves invoices and creates escrow liability accounts for new contracts
  • Performs specialized accounting tasks such as project accounting for grant assistance programs, including account and project set-up
  • Provides lead worker guidance and assistance to professional and paraprofessional accounting staff in the more complex aspects of the work; provides formal supervision as directed
  • Performs special projects, research and complex tasks as assigned to respond to and resolve service needs for internal and external customers
  • Maintains collaborative and effective working relationships with external interests (i.e., auditors, banking institutions, investment companies, and state regulators)
  • Reviews policies and procedures; provides recommendations for improving department efficiency and effectiveness
  • May monitor and reconcile grant revenues and related expenditures from various sources; makes adjustments as necessary
  • May review assigned grant contracts and related reports and coordinate compliance with managing department
  • May serve as a member of various employee and City committees

MINIMUM QUALIFICATIONS:

Bachelor’s degree in accounting, finance or related field; supplemented by five or more years’ progressively responsible experience in professional accounting, preferably in a governmental environment, and one or more years’ experience leading the work of others; or an equivalent combination of education, certification, training and/or experience. Must have National Incident Management System (NIMS) certification (level to be determined by job classification requirements), or obtain within one year of employment.  CPA, CGFO, or CPRO preferred.

  • Advanced knowledge of generally accepted accounting principles and practices
  • Advanced knowledge of applicable federal, state and local regulatory laws, standards and requirements for governmental accounting and administration
  • Advanced knowledge of the principles and practices utilized in governmental accounting and administration
  • Skill in application of principles and techniques utilized in business mathematics
  • Skill in critical thinking for issues resolution and process improvement recommendations
  • Skill in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays or unexpected events
  • Skill in working independently and following through with assignments with minimal direction
  • Advanced ability to operate a computer using Microsoft Office products (Word, Outlook, and Excel) and applicable organizational software
  • Ability to establish and maintain accurate, organized and detailed documentation and files for ready access and retrieval
  • Ability to research, compile and develop clear, concise and accurate reports and associated documentation to facilitate effective decision making
  • Ability to articulate, demonstrate and train others concerning current laws, standards and best practices as applied to governmental accounting and administration
  • Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work
  • Ability to exercise sound judgment and maintain confidentiality regarding critical and sensitive information, records, and reports
  • Ability to regularly attend work and arrive punctually for designated work schedule
  • Ability to communicate effectively verbally and in writing