Job Description

About Albion Staffing Solutions:
Albion has been offering Temp; Contract and Direct Hire Staffing Services for 20-years from offices located throughout South Florida.  Offering General Admin/Clerical and Light Industrial staffing services, Albion also specializes in the Logistics, Allied Healthcare and Banking industries.

About this opportunity:

Albion Staffing Solutions is in need of a Litigation Administrative Assistant for one of our clients, a national servicing law firm with branches throughout the U.S., to support their team of attorneys.  They specialize in a number of areas which allows a diverse work load, ability to be involved in various industries and be the “go to” person in the office.  If you enjoy a responsibility level of supporting others, calendaring, maintaining attorney schedules and being involved in many different aspects of a busy office environment, then this may be the right career move for you. This is a Full-time/Direct Hire-permanent position.

General Summary of Duties:

Handles general administrative work overflow,  as assigned.

  • Transcribes,  types and formats letters, memos. charts, tables, graphs and other documents.  
  • Proofreads all documents for spelling, grammar. layout, content and context.   Responsible for the highest level of accuracy.
  • Answers and screens telephone calls in a courteous and timely  manner.  Organizes and prioritizes large volumes of information and calls; takes comprehensive messages and contacts appropriate parties for necessary information and  response to issues. Greets clients and provides  assistance when  needed.
  • Responsible for the proper creation, updating,  maintenance and  retrieval of related files.
  • Opens and closes new matters, including conflicts submission;  records  and  monitors court appearance dates.  Maintains accurate and up-to-date related databases.
  • Effectively schedules meetings, arranges for conference rooms  and  related  logistics for meetings.  Meticulously maintains attorney calendars;  plans and schedules conferences, teleconferences, depositions, and travel arrangements.
  • Monitors incoming and outgoing mail, e-mails and faxes.   Photocopies and faxes documents in a timely and accurate manner.

Qualifications/ Skills/ Abilities: 

  • Minimum of three years' Litigation experience  at a law firm or legal department required.
  • Proven  proficiency using legal terminology and experience  working  in  related  practice area(s).
  • Excellent organizational skills and close attention to detail.
  • Experience with court/administrative related agency filings and  meeting  related deadlines.
  • High level of proficiency using a variety of office equipment, including personal computer, copier  facsimile, telephone, dictation machine, etc.
  • Proven ability to work in a fast paced, high pressure environment.   Demonstrates initiative and ability to work  independently.
  • Ability to maintain  highest level of confidentiality and  provide outstanding customer service to internal and external clients/contacts.
  • Excellent verbal and written communication skills.   High level of interpersonal skills to handle sensitive and confidential situations.   Position continually requires demonstrated poise, tact and diplomacy.
  • Ability to utilize advanced features of Microsoft Office Suite 2010 (Word, Excel, Outlook), database and  presentation software and ability to navigate government and other related websites.

Workplace Location:
Applicants will work in the customer's facility - located in West Palm Beach, FL

Candidate Advice

  • Albion uses E-Verify to verify employment eligibility.
  • Pre-Employment and random Drug and Background testing applicable.
  • Only Local Candidates will be considered; no relocation provided.
  • Reliable Transportation to/from the workplace is necessary.